CloudTweaks | Migrating Microsoft Office 2013

8 min read

As of April 11, 2023, Microsoft will end supporting Office 2013. The conclusion to finish assist for Office environment 2013 really should arrive as no surprise. More than the past a number of decades, Microsoft has been slowly but surely ending assist for its 1-time acquire products and solutions to stimulate adoption of membership-primarily based choices. With all that is altering, IT teams have a large amount to take into consideration as they choose how to continue.

For many businesses, transitioning to Microsoft 365—the cloud-based mostly efficiency suite that will experience most acquainted to Business 2013 users—makes the most sense. However, irrespective of which suite providers swap to, migrating to a new option demands thorough organizing and consideration. To notify their decision, IT leaders must discover the alternatives and challenges in advance and realize the very best tactics to observe for successful migrations.

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Added benefits of switching to a modern-day productiveness

While end-of-lifestyle transitions can be disruptive for enterprises and conclusion buyers, the shift will gain some enterprises. Considering that equipment like Microsoft 365 and Google Workspace are cloud-based, buyers get all the bells and whistles from the latest model of the software program alternatively of becoming trapped with the capabilities out there from the a single-time investment. IT teams that switch to a cloud-based possibility will not have to pay out for periodic upgrades of bodily application or skip out on the newest-and-finest attributes since they’ll get the most latest variation automatically with their subscription.

Past getting the most up-to-date equipment at their fingertips, organizations will benefit from improved safety protocols. With Microsoft 365, organizations can choose edge of the latest capabilities Microsoft presents. As IT leaders know, safety is complex and possibly expensive from a price and management standpoint. Getting ready to leverage Microsoft’s sizeable means and expertise—rather than running security internally—is a substantial edge.

Worries of transitioning from Office environment 2013

Switching to a entire new efficiency suite is not devoid of its probable troubles. Software program close-of-existence deadlines usually power corporations to make an unplanned move in its place of a proactive change—which could indicate the migration approach is a lot less than excellent. Enterprises will also will need to expend price range to obtain Microsoft 365 or an additional enterprise efficiency application. They’ll also have to equilibrium the price tag of schooling staff on the new procedure and lessened productiveness as employees modify to the new platform.

Despite the disruption that will come with transitioning to a new productivity suite, the pitfalls of continuing to use Business 2013 further than its stop of support are much greater. Making use of a solution that is no for a longer time being updated or supported may well feel like a good way to keep away from included expenditure and headache, but it can truly result in larger complications down the line. Going without having computer software updates and aid indicates bugs will not get preset, which indicates possible exposure to safety troubles. If anything doesn’t work adequately in Business office 2013 soon after aid finishes, Microsoft will not be ready to assist.

Given the advantages of Microsoft 365 and other cloud-based alternatives, migrating to a new productivity suite is a clever very long-expression expenditure. But migrations aren’t usually easy or easy. Employing a transform that calls for a large adjustment in the way men and women get the job done could lead to far more resistance and end result in irritation, difficulties finishing jobs and lowered adoption costs. Knowing what to expect ahead of time can aid counter these troubles.

What to count on prior to migrating

Very first, comprehend that moving from Office environment 2013 to Microsoft 365 or Google Workspace means a change from a application obtain model to a membership-based product. A change in payment approach could have an effects on business money circulation and spending plan, so the business could have to have to flag this for their accounting division.

A further important thought right before commencing a migration is how other inner methods will be impacted by the changeover. Consider if and how important plug-ins and vital resources will do the job with the new resolution. For illustration, firms that leverage a device like Salesforce will want to know how the integration will be impacted by a new software.

Lastly, do not underestimate the worth of planning and training. Using the time to put together for the migration and produce a realistic coaching approach is necessary to results. Just before having started off, IT leaders should really glimpse for areas the option could have troubles all through the improve, so they can address them in advance. If desired, IT teams can put alternate equipment in position that would both switch unique functionalities or serve as an alternate alternative.

As soon as the new productiveness suite has been chosen, IT workers can use the adhering to steering to be certain the migration course of action is sleek.

Program forward

Arranging is vital to seamlessly migrate from a person ecosystem to another, since no two ecosystems are fully identical. In progress of the migration, IT industry experts need to gain a agency being familiar with of the differences involving Office 2013 and the new resolution. This understanding will be beneficial for acquiring education packages and practical, comprehensive migration timelines. It also provides IT leaders time to fix any compatibility issues that could come up involving the new tool and present integrations the company relies on.

By establishing a system, IT workers can gauge how substantially data requirements to be moved, the place it wants to be moved and what timeframe it requirements to be moved in. “Ultimately, companies can count on the the channel to guidance close customers in the course of this process—helping them to additional correctly plan their knowledge migration, so no troubles crop up,” claimed Lon Clark, world-wide channel gross sales director at BitTitan. “With suitable preparing and techniques in position, close users can mitigate threats and setbacks that can arise with migrations, serving to to guarantee day by day functions never get disrupted and make it possible for them the option to program for the transform in advance.

Pilot with various teams

Organizing in advance also enables time to pilot the new application with internal consumers to see what hiccups emerge and alter appropriately. IT sales opportunities can carry out pilots with distinct groups in just the organization—such as HR, accounting, profits, and many others.—and compile results to uncover prevalent soreness points. Final results should be shared widely, so that people are aware of worries they may face and come to feel like they are component of the procedure of deciding on the new alternative.

Forecast surprises

If the pilot section reveals that the greater part of the business is not pleased with the new suite, IT leaders can take into consideration an alternate selection. For occasion, some firms may learn that shifting to a browser-primarily based solution simply just does not operate for the business and impedes staff from remaining successful. Choosing the correct remedy from the get-go helps prevent potential roadblocks and will conserve businesses money in the very long operate.

Procure the suitable instruments

Migration tools can serve as lifelines to be certain the transition is successful and minimally disruptive for close people. The benefit of applying a migration solution is that IT teams won’t need to expend supplemental time and energy finding out how to perform the migration. Migration answers are also made by authorities, leaving significantly less place for mistake in the method.

Put together staff

Obtainable, business-broad training is a person of the most significant things of a migration. As soon as the business has migrated to the new solution, IT groups must supply trainings to workers who are not common with it. This will make certain all people is on the same web page and aware of what’s altering. It also generates a deeper comprehension of what it implies to change platforms and how workflows may possibly modify with the new tool. Education really should also involve means and ongoing assistance that personnel can use as necessary for the duration of the changeover.

Laying the groundwork now

With guidance for Business 2013 ending in just a few months, IT teams can begin laying the groundwork to transition to a further efficiency suite. Cloud-primarily based options offer far more security and less complicated cross-group collaboration, in addition to giving enterprises accessibility to the most recent-and-finest version of the system. Making ready in advance and pursuing ideal tactics will shield organizations from frequent troubles that could hinder the achievements of their migration.

By Frank Suglia, VP of technological expert services at BitTitan

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