How to write effective teacher performance evaluations

6 min read

Teacher performance evaluations are an important part of any school management system software. They allow administrators to assess how well teachers are performing, identify areas for improvement, and recognize excellent teaching. However, writing meaningful and effective teacher evaluations can be a challenge. This article provides tips and best practices for writing useful teacher performance reviews.

Importance of Teacher Evaluations

Well-crafted teacher performance evaluations serve several key purposes:

  • Provide constructive feedback to teachers on their strengths and areas for growth
  • Identify professional development opportunities tailored to each teacher’s needs
  • Recognize highly effective teaching practices that can be shared with others
  • Inform administrator decisions around hiring, assignments, promotions, and retention
  • Gather data and metrics that inform broader school improvement plans

An effective school management system software platform can help streamline the teacher evaluation process by providing templates, collecting data, and offering helpful guidelines.

Best Practices for Teacher Evaluation Writing

Follow these best practices when writing meaningful teacher performance reviews:

Set Clear Criteria

  • Establish standards aligned to school/district priorities and goals
  • Focus on observable, measurable aspects of teaching
  • Categories may include:
  • Instructional strategies
  • Classroom management
  • Subject matter knowledge
  • Communication with students and parents
  • Professional conduct

Collect Multiple Data Sources

  • Classroom observations
  • Lesson plans or curriculum materials
  • Parent/student surveys and feedback
  • Student growth/achievement data
  • Self-assessments and goal tracking
  • Peer reviews

Provide Balanced Feedback

  • Note effective practices and techniques
  • Address areas needing improvement with constructive suggestions
  • Recognize teacher strengths even when identifying growth opportunities

Offer Recommendations for Growth

  • Suggest tailored professional development topics
  • Provide classroom mentoring from master teachers
  • Propose ideas for enhancing particular aspects of instruction

Set Clear Goals

  • Collaboratively develop 1-3 specific, measurable goals for the next review cycle
  • Align goals to school and district priorities
  • Identify resources/support needed to achieve goals

Maintain an Objective Tone

  • Focus on observable facts and data points
  • Avoid vague pronouncements or generalities
  • Do not include personal opinions or make judgmental statements

Invite Teacher Comments

  • Provide a section for teacher reflection and self-assessment
  • Encourage teachers to respond to feedback and add context

Key Sections of a Teacher Performance Evaluation

Teacher evaluation templates in school management system software often include sections like:

Overview Statement Summarizes the overall assessment of the teacher’s effectiveness and progress over the review period.

Core Competencies Analysis
Assesses teacher performance across standard skill categories such as:

  • Lesson planning
  • Instructional strategies
  • Classroom management
  • Communication
  • Subject matter expertise Uses rating scales and includes evidence/examples to support ratings.

Strengths/Areas for Growth Highlights teacher’s accomplishments and effective practices while constructively identifying needs for additional mentoring, training, or modified approaches.

Goal Setting for Next Review Cycle Collaboratively develops professional growth goals and plans for achieving them.

Overall Rating
Assigns an overall effectiveness rating based on rubric criteria. Ratings like “Highly Effective,” “Effective,” “Developing,” and “Ineffective” are common.

Teacher Response
Provides opportunity for teacher comments, reflections, clarifying context, and input on the evaluation.

Review Meeting Discussion Guide Outlines questions and discussion prompts to cover in the evaluation review meeting with the teacher.

Includes signature fields for the evaluator and teacher to document participation in the review meeting.

Supplemental Data and Attachments Adds relevant classroom observation notes, student data reports, goal tracking documentation, and other materials related to the teacher’s evaluation and professional development.

Tips for an Effective Teacher Evaluation Meeting

To ensure rich dialogue and shared understanding, consider these tips when meeting with teachers to discuss performance evaluations:

Schedule Well Allow at least 30 minutes and meet in a comfortable private room without distractions.

Take a Strengths-Based Approach Frame the meeting as an opportunity to recognize excellence, provide support, and empower professional growth.

Listen Actively Encourage the teacher to speak first. Hear them out without interruptions. Ask clarifying questions.

Find Common Ground Identify shared priorities for student learning and areas where you see eye-to-eye.

Reinforce Growth Mindsets Convey your confidence in the teacher’s ability to improve and succeed.

Make it a Two-Way Conversation Solicit the teacher’s self-assessment. Invite their thoughts on how to implement suggestions.

Use the Data and Goals Reference previously collected data and collaboratively set S.M.A.R.T. goals to create a roadmap for improvement.


Well-executed teacher performance management processes that leverage capable school management system software lead to improved teacher effectiveness and greater student academic gains. Following the best practices outlined above will help ensure constructive, precise, and encouraging teacher evaluations. Maintain an open and continual dialogue around development goals with teachers. Enable their ongoing professional growth through mentoring support and relevant learning opportunities. By building up teachers, schools ultimately elevate every student’s potential.

Frequently Asked Questions

Q: How often should teacher performance evaluations be conducted?

A: It is typical to formally evaluate teachers on an annual or bi-annual basis. More frequent informal observations and progress check-ins are also recommended. Newer teachers may be evaluated more often, such as multiple times per year.

Q: Should students provide input on teacher evaluations?

A: Student feedback can offer valuable perspective on certain aspects of teaching effectiveness. Anonymous student surveys can supplement the multiple data sources used in formal teacher evaluations. Take steps to ensure questions are appropriate and reviews are administered in ways that avoid unintended influence on students.

Q: Are self-evaluations an important component?

A: Yes, teacher self-assessments encourage reflective practice and provide context that may explain evaluation data patterns. Integrating self-evaluations into reviews creates space for teacher voice, growth goals, and celebrates the professionals.

Q: Can software help streamline and enhance teacher evaluations?

A: Absolutely. Advanced school management system software often includes built-in teacher evaluation tools for surveys, customizable rubrics, template creation, goal setting, scheduling meetings, collecting data, automating workflows, and more. Leveraging these systems saves administrators time while adding consistency and visibility.

Q: What training do administrators receive on teacher evaluations?

A: Those responsible for conducting teacher evaluations should receive specific professional development on the process. This includes training on the standards, data analysis, providing meaningful written and verbal feedback, goal setting, mentoring strategies, and more. Ongoing calibration training helps ensure evaluators interpret policies consistently across schools.

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